Policies

The Office of Residential Living is committed to creating a vibrant residential community for students.  As a member of the Georgetown residential community, we ask that you be familiar with and abide by all University polices and procedures. In addition to those enumerated in the Code of Conduct and Housing Occupancy Agreement, you should familiarize yourself with the policies listed here.

Appliances

The only types of cooking appliances permitted in any residence hall are hot pots with self-contained heating units. Both the appliance and the cord must be UL approved. Other appliances may be used only in the full size kitchens located in floor lounges or in student apartments.

Refrigerators meeting certain criteria are permitted in all buildings. All refrigerators must be portable, no larger than 3.2 cubic feet. Both the unit and the cord must be UL, CSA or CPSC approved.

Bicycles

Students are encouraged to bring bicycles to campus. Outdoor bike racks are located throughout campus but students must provide their own locks. Bicycles should not be locked to railings, lampposts, or parked on safety ramps. Students cannot leave bicycles in hallways, stairwells or community rooms within residence halls. Students may store their bicycle in their room/apartment with their roommate(s) approval.

The Georgetown University Police Department offers a bicycle registration service. For more information, visit their website.

Building Access

Upon taking occupancy of a campus residence, students have direct access to their room, apartment or townhouse during the dates posted in the Housing Occupancy Agreement. Students have access to other residence halls from 9 am to 12 am. Between 12 am and 9 am non-residents must be signed-in by a resident of the hall.

Residence halls and apartments close for the winter break. Residents may remain in University housing during all other breaks. Townhouse residents do not need to vacate their residence during winter break if they are returning for the spring semester. Residents must vacate campus residences by the posted closing date and time.

At the end of the spring semester and prior to the start of the fall semester, The Office od Residential Living will offer early arrival/late stay housing. This option will be offered on a limited basis. The student will be responsible for applying for this accommodation by a posted deadline. A nightly fee will be charged to the student. Late stay and early arrival is not guaranteed, based on space availability and dates requested. Students approved for this accommodation may be placed in temporary housing during these periods.

Unauthorized access to any campus building is subject to adjudication through the Student Code of Conduct.

Equipment check out

Vacuum cleaners, brooms, etc. are loaned to students with at the RHO. Students who do not return the equipment in specified time frame will be charged a $5 fee. Full replacement costs for non-returned items will be charged to the student’s account.

Furniture

No remodeling of rooms, apartments, and townhouses or their furnishings is permitted. Lofts, hammocks, or shelving may not be installed. Furniture may only be used in its intended manner and not reversed, flipped, unbolted, or removed from the room. Residents are responsible to keep all furniture in their room or apartment. No item may be removed or placed elsewhere in the complex.

All residences are fully furnished. Students may not remove furniture or replace University owned furniture with their own. Each student is provided with a twin bed & mattress (extra-long twin in all residences except Darnall Hall, where all beds are standard twin), desk, dresser and desk chair. Students living in apartments are also provided with sofa(s), easy chair(s), end table(s), dining table and dining chairs.

Furniture in common areas cannot be removed from that space or used in student residences Students will be assessed community damages for damaged or missing furniture. Individuals who remove common area furniture can be assessed a fine for removing furniture.

Furniture cannot be taken outside the residence or used as lawn furniture. Students will be charged for damaged and missing furniture. Requests for repairs or replacement can be done by submitting a work order.

Students are not permitted to loft their beds. Most beds are bunk-able. Bunking pegs can be picked up from the Residence Hall Office. Ladders and safety rails can be requested by submitting a work order.

GOCard

All students are issued a University identification card known as a GOCard. GOCards are used to show proof of enrollment and to aid University security. A GOCard is required to access all residence halls, to use the University shuttle buses, to use the libraries, recreational facilities, etc. Students must present their GOCard to University staff upon request.

In addition to functioning as an ID, the GOCard serves as a debit card that may be used at the dining hall and other campus eateries, vending machines, laundry and select off-campus retailers. Each student’s GOCard is for his or her exclusive use. Sharing or otherwise transferring any University identification card is prohibited. Visit http://gocard.georgetown.edu/ for more information on how to manage the multi-use GOCard.

Grills

Community Grills can be found in Alumni Square Courtyard, LXR Courtyard, Henle Village, East Campus Courtyard, SouthWest Quad Courtyard and Village A.

Guest/Visitation Policy

The right of a student to live in reasonable privacy takes precedence over the right of a roommate to entertain a guest in the room. In determining when guests should be invited to the room, common sense and mutual respect should prevail. Student rooms are for use by the Georgetown University student assigned to that room and may not be used by other students or by those who are not members of the University community without the prior approval of all of the assigned students. Multiple guests may only be accommodated with the prior permission of the Office of Residential Living.

Visitors to a Georgetown University residence hall must have a host who is a resident of that building, present identification; sign the guest book at the guard desk. While a non-Georgetown guest is anywhere on University owned property, the student host is responsible for the behaviors of the guest. Guests are expected to abide by all Georgetown University rules and regulations.

Guests are not permitted to stay overnight unless accompanied by a designated host for a maximum of 3 days. Overnight guests must register at the area RHO and pick-up a guest pass. Guests may not stay in unoccupied beds without the consent of the student whose bed is to be used. For safety reasons, Resident Assistants must be informed if an overnight guest is expected. No one may sleep in University common rooms.

Students are prohibited from transferring their room/apartment/townhouse/suite, allowing another person to occupy the space or sublet the space, including via room share/home sharing websites.

Minor Guest Policy

Protection of Minors:

Georgetown University is committed to the safety of all individuals in its community. The University has particular concern for those who are potentially vulnerable, including minor children, who require special attention and protection. This policy establishes guidelines for the guest policy as it pertains to individuals under 18 years of age. This policy is in line with the University’s commitment to promoting the safety and well-being of minors.

This policy does not apply to enrolled undergraduate Georgetown students under the age of 18 when they are guests of another undergraduate Georgetown student in a University-owned housing facility. However, all undergraduate students, including those under the age of 18, must follow the policy when they host non-Georgetown student guests who are minors.

Minor Guests Provisions:

  1. Guests under the age of 16 are not permitted in university-owned student housing at any time unless they are accompanied by a parent or legal guardian.
  2. Guests who are 16 or 17 years of age are permitted to enter university-owned student housing with a signed Minor Guest Permission Form from a legal parent or guardian. Minor guests may not stay for more than three (3) consecutive nights on campus.
  3. Minors staying for University-approved visits will have pre-approved Minor Guest Passes as requested by the sponsoring department.
  4. Minor guests who arrive to campus without a signed permission form will be directed to the Georgetown University Police Department.
  5. No Minor Guest Pass will be issued until a signed Minor Guest Permission Form is received

Host Responsibilities:

For purposes of this policy, a host is defined as any student residing in university-owned student housing. The student host is responsible for the behaviors of any individual(s) he/she allows access to his/her on-campus residence regardless of whether the "guest" is a fellow Georgetown student. Additionally, the student host is responsible for the behaviors of any non-Georgetown student(s) he/she allows access to campus. The student host is subject to disciplinary action if a guest violates University regulations because the student host:

  • Failed to monitor a guest’s behaviors
  • Knowingly allowed a guest to commit a Code violation

The University reserves the right to remove from campus a guest who has violated University regulations.

The student host is responsible for ensuring that:

  1. The guest’s parents (or legal guardian) have submitted a Minor Guest Permission Form,
  2. Minor guests and their hosts will obtain a Minor Guest Pass from their designated Residence Hall Office (RHO) by 7pm on the first day of their visit. This includes guests staying in university-owned student apartments and townhouses.
  3. RHO Locations:
    1. Village C West (for Harbin, Village C East and Village West)
    2. New South (for New South and Village A)
    3. Copley Hall
    4. Kennedy Hall (For Kennedy, McCarthy and Reynolds Halls)
    5. Darnall Hall (For Darnall and Henle Village)
    6. East Campus (Located in the LXR Lobby for LXR, Nevils, Townhouses and Alumni Square)
  4. The minor guest is escorted by the student host at all times
  5. A Minor Guest Pass is obtained and carried at all times
  6. The minor guest properly presents the Minor Guest Pass to the guard
  7. Minor guests that arrive after 7pm must go with their student host to the Georgetown University Police Department, show their signed Minor Guest Permission Form, and obtain a Minor Guest Pass.

Holiday Decorations

The following specifications have been issued by the University Safety and Environmental Management Office:

Decorations:

  • Electric light bulbs shall not be decorated with paper or other combustible materials unless such materials have first been rendered flameproof.
  • Decorative materials should be placed in areas that permit free use of all means of exits, clear vision of exit signs, and easy access to fire suppression equipment.
  • Do not pin electrical decorations on the wall with tacks or nails.  This could damage the electrical cord and lead to a fire hazard.  
  • All lighting and electronics must be UL, CSA, CPSC approved.

 

Christmas Trees:

  • Live trees are not permitted in residence halls, apartments or townhouses.  Artificial Christmas Trees are permitted; students must adhere to the following policies regarding decorating artificial trees.
    • Trees shall not block any exit in any hallways, or be placed near any stairway or elevator.  Artificial trees are to be secured against falling; only wire or metal braces are to be used to secure the tree.
    • Artificial trees are to be placed at least five feet from stoves, radiators, and other heat sources.  The public should be restricted from the immediate area in which the tree is located–if public is not restricted; NO SMOKING signs shall be posted in the vicinity of the tree.
    • No flammable decorations are to be placed on or under artificial Christmas trees.  If cotton or paper is used, it shall be of the fireproof type.
    • If electric trains are placed under the trees, the use of metal icicles is prohibited.
    • Electric wiring shall not be used on metallic Christmas trees.  This type of tree may be illuminated by spotlights placed a safe distance away. 
    • If electric wiring is used on or under Christmas trees, the wiring must be UL, CSA, CPSC approved.  Defective, worn, or frayed electric wiring is prohibited. 
    • If trees are located in an area not under constant observation, all electric wiring shall be disconnected at the receptacle during the period of non-attendance.
    • The use of candles or other open flames on or near the Christmas tree is prohibited. 
    • All artificial Christmas trees and decorations shall be flame proofed to the satisfaction of the Department of Safety and Environmental Management Office.

Note:  The Office of Safety & Environmental Management can be contacted at 202-687-6913 to evaluate any situation where there are questions on compliance with any of these requirements.

Housing Residency Requirement

Georgetown University requires that all undergraduate students who are regularly admitted and in full-time attendance at the University must live on campus during their freshman, sophomore and junior years, unless specifically exempted from the requirement by the Executive Director of Residential Services or his/her designee. All students residing in on-campus housing are bound by the terms of the Housing Occupancy Agreement.

Junior students may opt to make their senior year their required year of housing using a swap option. Rising juniors will need to make this application for the requirement year swap option in the fall of their sophomore year.  The Office of Residential Living will determine, based on occupancy projections, the number of junior students allowed to use the swap option.  Students granted the swap option will be required to select housing or will be assigned housing during their senior year. Students approved to swap their junior for senior year will not be granted an exemption from the residency requirement.  Students approved to attend part-time, including seniors fulfilling their third year residency requirement, are still required to live on campus.

Juniors studying abroad may count the semester(s) toward the requirement.  Sophomore transfers will be required to live on campus two years, while junior transfer students will be required to live on campus for their junior year.  Transfer students who meet the posted criteria, may apply for a housing exemption.

Exemption will only be granted to students who meet one of the following criteria:

  1. The students local residence is with parents, legal guardian, or immediate family (grandparent, adult aunt or uncle, brother or sister age 21 or older) who live within commuting distance of the University, provided that the requirement to live on campus does not apply to both parties concerned. 
    • The family member with whom the student is requesting to reside must provide a notarized statement verifying the relationship to the student and proof that the family member is age 21 or older.
    • The statement must indicate the local address of the family member and state that the student will reside with them at this address.
    • This letter must accompany the exemption request form. Residence in a house or apartment which is owned or leased but not occupied by family members does not qualify for an exemption from the housing requirement.
  2. Attainment of age 22 by the start of the fall term.  Proof of age must accompany the exemption request form.
  3. Student is currently married. Official copy of marriage certificate must accompany the exemption request form.
  4. Student's dependent(s) resides with the student. Official copy(s) of birth certificate(s) and Federal Income Tax returns showing exemptions claimed for dependent(s) must accompany the exemption request form.

Keys- Lost, Not Returned & Lockouts

Students are issued one key to their residence at move-in. Students are responsible for the key issued to them. Students may not duplicate the key or give the key to another person. Students must return the key to the Office of Residential Living at the time of departure from the room or campus. Failure to return a key at move-out or as a result of a room change will result in a $200 non-returned key fee

Lost Keys

Students will be responsible for reporting and paying for lost keys. To report a lost key, students must submit a request in the Office of Residential Living, Harbin Hall 100. A temporary key will be issued while the lock change is being processed.

A student who has misplaced a key has the option to request a 24-hour loaner key from the Office of Residential Living. The student will have until 5 pm the next business day to both show their assigned room key and return the loaner key to the Office of Residential Living or request a lock change. If the student does not return the room key, Residential Living staff will process a lock change. Lock change fees will be assessed to the student’s account.

Lock change fees include parts (the core and the number of keys that need to be cut) and labor charges assessed when the lock change request has been processed. Students who request a lock change will be assessed the following charge on their student account:

  • Residence Halls $75
  • Apartment/Townhouses $125

A lock change cancellation request can be made by showing the student’s assigned key and submitting a form to Office of Residential Living Staff in Harbin 100. If the Lock Shop has not begun processing the request, the request will cancelled and the lock change fee will be refunded via student account.

Lockout Assistance

Students who are locked out of their rooms should go to the RHO to gain re-entry. There is a lockout fee of $5.00 when the RHO is open. If the RHO is closed, the lockout fee is $10.00 between 7:00 p.m. - 9:00 a.m. Residents must present their Georgetown I.D. and show the RHO staff their key upon entering their room. Failure to do so will result in notifying the Office of Residential Living, a possible lock change request, and an additional fee. Fees may be paid by GOCard and will be assessed to their student account

Laundry

Laundry rooms are located in all residential areas. The washing machines are high efficiency. Only liquid detergent with the HE designation should be used in the washers. Report broken machines to: http://www.caldwellandgregory.com/content/contact-us-university-service-request

To request a refund due to a malfunctioning machine, please send an e-mail to laundrypfm@georgetown.edu

Students assigned to townhouses have University provided washers and dryers. Repairs should be reported to Facilities Management by submitting a work order through the Housing-at-a-Glance page.

Outdoor Informal Gathering Policy

Of-age students residing in Henle Village, Village A, Alumni Square and LXR/Nevils may host small, informal gatherings with alcohol at the designated grilling areas. Small information gatherings are distinctly different than parties and must abide by the following policies:

  • This policy applies to the grilling areas in Henle Village, Village A, Alumni Square and LXR/Nevils only
  • Informal gatherings may not exceed 15 people
  • Underage students may be present but may not consume alcohol
  • Wine and beer are permitted. No hard alcohol may be consumed in outdoor areas
  • No glass bottles, kegs or other alcohol paraphernalia are permitted in the small gathering spaces
  • Amplified sound must end at the start of quiet hours (10pm Sun-Thurs, Midnight Fri & Sat).
  • Students are encouraged, but not required, to notify the RA on Duty of their plans to gather in a grilling area with alcohol
  • If outdoor gatherings become too large or too loud and disrupt surrounding apartments, they will be asked to disperse or moved inside

PAINTING

Students may not paint their room/apartment. If a student believes that painting is necessary, they may submit a work-order through the Archibus system and request painting to be done in their space. Facilities and Residential Living will determine if painting is necessary. If either of these entities determine that the painting is required due to vandalism or misuse, the student(s) responsible will incur the cost the painting.

Parking

Undergraduate students are prohibited from parking vehicles on campus and/or on residential streets in Georgetown, Burleith, and Foxhall.

Pets

Pets, including fish, are not permitted in residence halls, apartments or townhouses. Visitors to campus may not bring pets into any campus building. Students found in violation of this policy will be financially responsible for any damages and cleaning associated with the pet.

Prohibited Items

The following items are prohibited in student rooms and apartments for reasons of health and safety:

  • Extension cords, multiple outlet plugs. Only UL, CSA or CPSC approved surge protector power strips with an internal circuit breaker are permitted.
  • Space heaters
  • Hoverboards
  • pets and other animals
  • explosives, weapons, firecrackers
  • electrical cooking appliances (except as noted below)
  • kerosene lamps
  • drug contraband
  • The lighting of candles and/or incense is prohibited
  • gasoline-powered bikes (mopeds, motorcycles)
  • Halogen lamps
  • lofts
  • grills/hibachis (Grills are provided for use by students in designated areas of campus. Grills and hibachis may not be used in stairwells, on walkways, terraces or rooftops, including the Village A decks.)
  • waterbeds
  • hot tubs
  • satellite dishes

Property Insurance

Georgetown University does not insure the student's personal property against loss or damage resulting from any cause including, though not limited to, fire, water, vandalism and/or theft. It is each individual’s responsibility to obtain a renter’s insurance policy for his or her personal property. Students may have coverage under their parents’ policy so it is advisable to check with them to determine if coverage is available. Students wishing to make a claim against the University must contact the Office of Risk Management.

Posting Policy

Poster & Flyers:

Georgetown University affiliated persons may post fliers within the residence halls and apartment areas with the following provisions:

  1. Flyers must be either 8.5” x 11” or 11” x 17” in length. No half or quarter sheets may be distributed
  2. Posters/fliers may only be posted at designated locations in residence hall areas or apartments
    • Only ONE flyer per bulletin board or posting area. Additional posters will be removed and discarded.
    • Flyers/posters will be removed and discarded once the event date has passed
    • Flyers posted outside of approved designated areas will be removed and discarded regardless of the event date
  3. Only members of the Georgetown University community may place posters/fliers inside or outside the residence halls/apartment areas

Distribution of leaflets, door-hangers, solicitation or other door-to-door activities

The Office of Residential Living does not allow materials to be distributed door to door inside any Residence Hall. Nor does it allow for door-to-door solicitation. If you wish to distribute materials inside the Residence Halls and apartment areas, you are encouraged to follow the above guidelines and submit the proper amount of materials to be distributed.

Collection bins and drives

While we support the good works of our students, as a general practice the Office of Residential Living does not allow this practice. However, student groups with access to benefits can work with their Residential Living staff to advertise a collection time and location. If approved, the organization is required to be there during the collection time and remove all collected items with them at the conclusion of the event.

Room Decorating

Students are encourage to decorate their rooms by hanging pictures, posters etc. We ask that students not put holes in walls. Students are not permitted to paint their rooms/apartments. Any damage to walls will be assessed during the damage process at move-out.

Window banner policy

No items may be hung on the outside of any window of a university-owned residential facility, including student room and apartment windows. This includes, and not limited to, banners, flags, clothing, shoes, satellite dishes, athletic equipment, etc. Students responsible for a breach of this policy may be subject to disciplinary action.

Items hung within a student residence, that can be clearly viewed from the outside, must comply with the guidelines of the University Speech and Expression Policy.

Security Deposits

All seniors are assessed a Senior Deposit. Most seniors are assessed a $100 deposit, seniors living in townhouses are assessed a $200 deposit. Students will be refunded the deposit minus damages and/or keys not returned to the Office of Residential Living within 45 days of graduation. Refunds will be credited back to the students’ account.

Sports in Residences

For safety of other students and to prevent damages, sports are not permitted in hallways and common spaces of residence halls and apartments. This includes, but is not limited to throwing balls, running, etc. For safety, running and ball playing is not permitted on the Harbin Patio.

Storage

The University does not provide storage during breaks or while students are abroad. Students may contact local storage companies or Corp Storage. Students, who wish to use a storage pod, must contact the Office of Transportation Management, (202) 687-4372, for approval prior to the unit being delivered.

Trash and Recycling

Students are responsible for trash and recycling removal from their residence. Trash and recyclables should be taken to residential trash rooms located within the residence hall or apartment area. Trash should not be left in hallways or outside of apartments or townhouses. Poor trash management is a health hazard and attracts rodents.

Specially designated recycling bins are located throughout each residence hall and apartment complex to collect paper, glass, plastic and cans. Failure to comply with the program or destruction of the containers may result in fines and/or disciplinary action. Each residence hall room and apartment will be provided with recycle bins. Missing bins will be assessed at the end of the year with closing damages. Missing bins may be replaced, to request a bin submit a work order through your Housing-at-a-Glance page.

Townhouse Trash & Recycling Policies:

Students living in University owned townhouses are required to take their trash and recycling to designated trash areas.  Townhouse residents are not permitted to put trash out for District of Columbia pick-up. Designated trash locations can be found in the alley behind the 1400 Block of 26th St, the parking area behind Wisey’s on 36th St, the parking area behind 1789 on Prospect and the Alumni Square courtyard.  Locations can be seen on this map

Facilities staff will pick up trash and recycling from these sites daily. If trash areas are over filled, please call Facilities at (202) 687-3432.  Please close the lids on all receptacles tightly and do not leave trash on the ground.  Doing so is a violation of the Code of Student Conduct and sanctions may be assigned. 

Trash and recycling should be taken to these locations regularly.  Trash and recycling should not be allowed to accumulate in back yards or townhouses.  This creates unsanitary conditions and attracts insects and rodents.  The University considers compliance with the District regulations regarding the mishandling of garbage and trash to be of significance.  Failure to adhere to the guidelines is a violation of your Housing Occupancy Agreement and the District’s Department of Public Works regulations. Offenders will be subject to a minimum charge of $30.00 for any garbage that must be removed by Georgetown University staff.  In addition, you may receive fines imposed by the District of Columbia for garbage violations.  The Office of Residential Living will pay these fines and charge the costs to your student accounts.

Voter Registration Drive Policy

The Office of Residential Living supports the efforts of student organizations to educate residential students on the importance of voting. As such, Residential Living works in partnerships with student organizations to carefully and thoughtfully coordinate voter registration drives in the residence halls. As door-to-door solicitation is generally prohibited in the residence halls, Residential Living has set the following guidelines, in partnership with the Center for Student Engagement to ensure that this process is conducted smoothly and appropriately:

Guidelines

  • All voter registration efforts must be conducted in a non-partisan manner.
  • Participating organizations and their volunteers may not pressure or otherwise coerce students to register to vote. Once a student has declined to participate, they shall not be approached or contacted again.
  • A schedule of volunteers must be submitted to the Associate Director of Residential Living one week prior to the first hall visit. The schedule must include the names of all student volunteers as well as the times/days they will be in each of the residence halls.
  • All volunteers must wear a name badge indicating they are a part of the voter registration drive. The purchasing of name badges will be the sole responsibility of the sponsoring organization and will not be provided by the Office of Residential Living
  • Volunteers should not wear or present information that would distract from the non-partisan spirit of the initiative.
  • The participating student organization(s) must provide Residential Living with the name and contact information for a faculty/staff advisor who will serve as the point-person for any complaints.
  • Participating organizations may only enter the residence halls on two occasions during a voter registration period:
    • Once to distribute voter registration forms, and
    • To distribute absentee ballots
  • Annual approval to conduct a voter registration drive must be given by the Associate Director of Residential Living before the event may occur.

 

PROCEDURES

Cleaning

All rooms and apartments are cleaned prior to fall move-in. Vacant rooms and apartments are cleaned prior to spring move-in. Occupied spaces are not cleaned by University staff prior to spring semester move-in. During the course of the academic year, students are expected to clean and discard trash regularly. Excessive trash, dirty dishes and open/left out food can attract insects and rodents. Vacuum cleaners are available at the RHOs/

Common areas are cleaned by University cleaning staff. Residents are expected to clean up after themselves and leave common space in good order. Dishes left in community kitchens will be discarded.

Damage Guidelines

Student housing fees cover all normal wear and tear. Residents will not be charged for repairs or maintenance due to normal wear and tear. Vandalism costs, however, are not included in the housing fees. Individual students and residential communities are held liable for vandalism costs.

Damages

Damages to public or common areas that are preventable (broken windows, graffiti, stolen furniture and light fixtures, etc.) that are not assignable to individuals will be billed in equal amounts to the groups having responsibility for those areas. It is the responsibility of all residents to notify the Community Director or Resident Assistants if they have any knowledge of individuals responsible for damage to community areas or property.

Individual Damage Billing

Charges not covered under routine wear and tear are:

  1. Misuse
  2. Vandalism and abuse; accidental use and/or modifications necessitating repair, replacement, or other expense
  3. Deliberate damage
  4. Loss or theft
  5. Maintenance and housekeeping services beyond those reasonably required.

Students are responsible for the reasonable care and cleaning of their rooms and reporting maintenance issues. The necessity of additional cleaning, maintenance and repairs by University or contract personnel for the purpose of health or safety will result in additional charges.

Damage Billing Appeals

Students may submit an appeal to any charges they believe to be unfounded by filling out the Damage Billing Appeal form on their Hoya Housing page. The submission must include the specific charge and amount being appealed, the justification for the appeal, and any supporting documentation available (photos, work orders, etc). Supporting documentation can be emailed to damagebilling@georgetown.edu. Appeals will not be granted if justifications cannot be substantiated. The Office of Residential Education will review and respond with a decision in due course. All decisions rendered by the Office of Residential Living are final.

General inquiries that are not appeals regarding specific residential facilities damage charges may be directed to the email address damagebilling@georgetown.edu.

Room Condition Reports

Reports are made about the condition of each room, apartment, or townhouse before students move into a space. Students should look at these reports during their first week in a residence to review its accuracy, and make any updates if necessary. At the end of the semester/year, students will be billed for any damage not reflected on the RCR.

Room Switches

Room Change Requests During the Academic Year

Students wishing to request a room change during the academic year must meet with their Community Director. There is a room switch freeze in place during the first two weeks of the fall and spring semesters, as well as the last month of each semester. During room switch freeze periods, only emergency room changes can be made at the discretion of Residential Living staff. 

17-18 Fall-to-Spring Room Switch Process

Residents in a current Fall 2017 assignment who wish to switch to a new Spring 2018 assignment must request a switch by completing the 17-18 Fall-to-Spring Room Switch Application, which is due by 5pm, November 3, 2017. This application requires that you identify the new spring assignment that you wish to switch into and the residents of that space have also complete the Vacancy Filling Application, naming you as the new roommate for spring. Students will not be switched if the request is not mutual or the space is not vacant. 

Do not submit this application if you would like a switch within the current fall semester, as those requests are to be submitted through Hoya Housing, more information about current semester switches are notes above.

By electing to Room Switch for spring semester you will be held responsible for the following:

All items must be packed up and removed from your bed, desk, dresser and closet before you vacate, and no later than 10am, Thursday, December 21, 2017. Failure to move out and return will result in a lock change and moving fee being assigned to your student account.

You are responsible for the storage of your items. You must either take them home or make arrangements to have them neatly stored and clearly marked in the corner of either your fall or spring assignment. The Office of Residential Living is not responsible for items improperly stored, moving, or granting residents access to their fall semester housing assignment upon returning to campus in the spring semester.

Return your fall semester room key to either Harbin 100 or your RHO. Please ask for and retain a key receipt for your records. A non-returned key will result in a $200 fine.

IMPORTANT: Requests must be mutual; Residential Living will only honor requests where both parties have completed their required application. Student may cancel their request any time before November 3 by emailing their cancellation request to residentialliving@georgetown.edu

Vacancy Filling Requests

Residents remaining in their same fall assignment for spring semester, who are anticipating a vacancy in their unit for Spring 2017, can request to fill that space by completing the Spring 2018 Vacancy Filling form, which is due by 5 pm November 3, 2017.

Residential Academy Residents:
If you anticipate a vacancy for Spring 2017, please complete the form above. The residents you request will be sent an Academy application and their addition to your unit will be dependent on approval of this application.  
Use this form if you are requesting a returning study abroad student(s) or a student(s) who is moving from different space on campus. 

*Students who were granted Study Abroad Holds do not need to be requested, as their Hold have already guaranteed them a specific assignment.

*Requests must be mutual; Residential Living will honor requests where both parties have completed their required applications. New spring assignments will be confirmed, the first week of December.

Housing Cancellation

If you are a current senior planning to move off campus for the spring, the deadline to cancel housing, with a $1000 cancellation fee, is 5pm Friday, October 27, 2017. After that date students are responsible for the full spring semester room fee. To cancel your housing, please complete a Housing Drop form in Harbin 100.

Graduating Seniors & Withdraw from the University

There is no cancellation fee for students who will withdraw or graduate at the end of Fall 2017, however, you must complete a Housing Drop form available in the Office of Residential Living, Harbin 100. Please complete this form by November 3.

Searches, Room Entry and Inspections

The University reserves the right to enter a student's room or apartment for health, safety and administrative purposes. Typically, a student's room may be entered with the consent of the resident or under the following circumstances:

  1. For administrative purposes, such as safety inspections, facility repairs and general housekeeping. If a resident is not present, a note will be left indicating the name(s) of the person(s) entering and the reasons for doing so. 
  2. When there is evidence or strong suspicion of an emergency that warrants immediate entry such as the presence of smoke, flooding, screams for help, or other indicators of danger.
  3. When given reasonable suspicion of conduct that may violate University policies, a search may be performed upon authorization by Student Affairs staff.

HEALTH & SAFETY INSPECTIONS

The Office of Residential Living conducts semi-annual Health and Safety Inspections in all residential spaces, once during the Fall semester and once during the Spring semester. Health and Safety Inspections are part of the office’s continued efforts to ensure safe and welcoming residential spaces.

What to Expect During Health and Safety Inspections

  • The primary function of Health and Safety Inspections is to maintain safe residential spaces and halt any student behavior that puts the health and safety of themselves and others at risk. To this end, staff from the Office of Residential Living will be conducting a visual inspection of residential spaces, examining each unit for any maintenance or student behavioral issues that pose a health and safety risk.
  • This will include, but not limited to, ensuring that the mandatory emergency egress plan is visible, all University smoke detectors are present and functional, window delimiters are present and functional, and emergency egress points are not obstructed.
  • Additionally, staff members will be inspecting to ensure no prohibited items are present in residential spaces. Any and all prohibited items identified will be confiscated and residents responsible will be notified and will proceed through the Code of Conduct process.
  • Any and all other Code of Conduct violations identified during the inspection will be handled as they would be as outlined in the Student Code of Conduct.
  • Residents authorized to keep assist and support animals by the Academic Resource Center will not be documented for having prohibited animals in their space. All other residents will be documented and will have until March 9th to fully remove the prohibited animal and all related materials from their residential space. If by March 9th the space has not been cleared the Office of Residential Living will coordinate with the Office of Safety and Environmental Management and Georgetown University Police Department to vacate the prohibited animal from the space.  
  • All facilities issues identified will be submitted to the Office of Planning and Facilities Management.

Preparing for Health and Safety Inspections

Generally, residents complying with all University and Office of Residential Living guidelines do not have to take any additional steps in preparation for Health and Safety Inspections. All residents should maintain safe and healthy living conditions that do not provide a breeding ground for pests. Excessive trash or garbage will be documented by staff members conducting inspections. Additionally, any damage or vandalism identified in residential spaces will be documented and residents will be notified and taken through the Damage Billing process.

Dates and Times

  • Spring Health and Safety Inspections are scheduled to take place between Monday, February 20th through March 3rd 2017.
  • Staff members from the Office of Residential Living will be entering residential spaces during the two week period between the hours of 9:00am to 9:00pm.
  • Residents do not have to be present during the inspection.
  • When completed staff members from the Office of Residential Living will provide a written inspection receipt, which will indicate what, if any, follow up notes or prohibited items that were confiscated.

Questions

If you have any questions or comments regarding health and safety inspections, feel free to speak with your Resident Assistant or Community Director, or send your questions or comments to the Office of Residential Living at residentialliving@georgetown.edu or 202.687.4560.

Trash & Recycling

Students are responsible for removing trash and recyclables from their room or apartment and taking them to designated trash rooms or dumpsters. Students may not place trash in the halls, stairwells or outside their apartment for cleaning staff to pick-up. Students who do so will be assessed a $25 per bag fine.