Housing Handbook

Office of Residential Living | 17-18 Housing

renovations/upgrades for 2017-2018!

The Office of Facilities and Planning & Residential Living will collaborate in Summer 2017 to make improvements to our residential communities. In addition to regular maintenance, general repairs and painting, significant resources are being spent this summer to improve our facilities. These upgrades and renovations will be complete by openining of fall 2017.

Alumni Square

  • Apartments #1-15 will receive full renovations of the bathrooms and kitchens
    • Kitchen redesign and renovation that includes new cabinets, back splash, appliances, full size refrigerator in the kitchen and more counter space
    • Bathroom redesign and renovation that includes new shower, toilet, vanity, sink both inside and outside the bathroom, tile and flooring
    • ​New flooring throughout the apartment
    • New dining and living room funiture
       
  • All Alumni Square units (including #1-15) will receive the following upgrades:
    • LED Lighting in the entire apartments. Additional lighting will be added to the bedrooms and living rooms
    • Full size refrigerators will be added to all apartments
    • All windows will be replaced and new shades will be installed
    • Increased electrical capacity
    • Wireless upgrade
    • Dehumidifiers will be added
    • Bathroom fans will be replaced
    • Life safety upgrades (smoke detectors and carbon dioxide detectors)

Village A

  • all apartments will receive new dining and living room furniture
  • The Community Room will receive new tables, task chairs, easy chairs and picnic tables.

Village C East

  • brand new windows
  • repairs to the exterior brick and stucco will be made

Laundry Program Changes
Beginning in the Fall 2017 semester, students in all residence halls and apartments (excluding students assigned to townhouses) will have 24 loads of laundry built into their room rate per semester. Students will continue to use their GOCard card to access the machines.  Any unused laundry balance will transfer from the fall semester to spring semester.  This new program was initiated by GUSA in conjunction with the Office of Residential Living and Planning and Facilities Business Office.

Senior Eligibility

Rising Seniors who are considering living on campus must first apply for Eligibility - a fall semester application process. Since we cannot guarantee housing to every senior, we must determine who is eligible for on-campus housing through the Eligibility application process.

  • Application Opens: 9am, Monday, October 17, 2016
  • Application Closes: 5pm, Friday, October 21, 2016
  • Results Posted: 12pm (noon), October 28, 2016

Seniors may apply for eligibility in groups of 1, 2, 3, or 4. If signing up in a group, you will need to identify a Group Sponsor who will be responsible to collect each individual’s Selection Code, to sign the group up for eligibility. Groups who sign-up for eligibility together do not have to remain in the same group for the spring selection phases. Only students who sign up for and are granted Eligibility can participate in the Spring 2017 Housing Selection Process.

Who Should Apply for Eligibility

Any member of the class of 2018 who is considering living on campus in the 2017-2018  academic year must apply for eligibility. This includes:

  • Junior transfer students
  • Students considering applying for an RA position
  • Students considering studying abroad in the Fall 2017 semester
  • Athletes
  • Students with medical housing needs
  • Students planning on applying to live in a Living Learning Community

How Eligibility is Determined

Groups are randomly sorted by the computer to determine their order. If the number of students applying for eligibility exceeds the amount of space available for rising seniors a waitlist will be created. Students/groups added to the Eligibility Waitlist will be offered housing as space becomes available. Requesting eligibility does not obligate one to live on campus. It just gives one the option of entering the housing selection process if granted eligibility.
IMPORTANT: If you receive eligibility and decide not to live on campus, you can decline your eligibility by emailing residentialliving@georgetown.edu.  Doing so will allow us to offer space to students on the waitlist. There is no cancellation fee for declining eligibility.

Four-year Guarantee

Students with high financial need, as determined by the Office of Student Financial Services, who apply for eligibility by the October 21 deadline, will be guaranteed Eligibility. Students who miss the Eligibility application window will not be considered for the four-year guarantee.

junior Swap Option

Rising junior who wish to swap their third year of housing for their senior year, must submit a request this swap through the fall semester process. 

  • Application Opens: Friday, November 11, 2016
  • Application Closes: Friday, November 18, 2016
  • Results Posted: Wednesday, November 23, 2016

Approved Junior Swaps may be cancelled any time before March 1, 2017.

medical housing accommodation requests

Students needing medical housing accommodations should contact the Academic Resource Center. Medical housing must be applied for each year as previous medical housing applications do not automatically carry over. First consideration request for the 17-18 academic year must be completed by February 24, 2017.

Students with specific dietary needs can request special meals through Dining Services. If Dining Services is unable to meet your needs, you will be directed to work the Academic Resource Center for an accommodation. Dietary requests and accommodations must first be request through Dining Services.

HOUSING EXEMPTION REQUESTS

The Residency Requirement Exemption application is available on Hoya Housing.

Members of the classes if of 2019 & 2020 may apply for an exemption from living on campus for the 2017-18 academic year, if they meet one of the following criteria:

  1. Residing with parents, legal guardian, or immediate family who live within a commutable distance of the University.
  2. Attainment of age 22 by the start of the fall semester.
  3. Currently married.
  4. Student's dependent(s) resides with the student.

To be approved, students must submit the Residency Requirement Exemption form and all accompanying documents tonline through their Hoya Housing page, by 5 pm on March 1. Forms received after this deadline may not be considered.

ATTENTION: rising juniors who will be coming back from abroad spring 2018 must apply for an exemption now; mid-year exemption requests are not accepted, so please plan ahead!

Housing Types & Options

Housing Fair
The kick-off to the Housing Selection process is our annual Housing Fair. We recommend that you attend this early February event where you will have access to view floor plans, room layouts, speak with the building’s Community Directors, as well as current residents.  A housing selection information session will also take place during the fair and other Residential Living staff members will be available to answer any of your specific housing questions.

Unavailable spaces
Some apartments, townhouses and residence hall rooms may not be available for selection as those spaces are held for Resident Assistants, RHO managers, athletic teams, Living Learning Communities, and students with medical accommodations. Final available spaces will be viewable by the Group Sponsor within the assigned selection time.

Apartments/townhouses with fewer than 4 occupants
Any two- or three-person apartments or townhouses are first reserved for medical accommodations.

Single Rooms
Single rooms are located in Kennedy, LXR, McCarthy and Reynolds and are available to juniors and seniors only. A waitlist will be available after Phase 2 Selection for students who did not get to select a single but still want to be considered for one. To be added to this first-come, first-serve waitlist, please email residentialliving@georgetown.edu. Note: because single rooms operate on a first-come, first-serve waitlist, students cannot pull-in a replacement for their single if they choose to switch or vacate at any time after they select into the space.

Triples in residence halls
A limited number of triple rooms are available for selection. Triple rooms are located in LXR, Kennedy, McCarthy, Reynolds. Students will be able to sign up in groups of three for that selection process. Students who select triple rooms as a double should expect a third person to be assigned to that space.

Copley and LXR fifth floors
Are all-female floors with community bathrooms. There are no suites on the fifth floor of Copley Hall.

Ryan Hall and Freedom Hall
Students who wish to live in this residence hall should have applied to the Spirit of Georgetown Residential Academy.

Arrupe Hall
The 4 and 6-person suites will be available in Phase 1. The few 2-person double rooms will be available in Phase 2.

study Abroad Hold option

The Office of Global Education (OGE) will notify The Office of Residential Living when students are selected to study abroad for fall or full-year programs. Students who have been accepted to study abroad for fall or full-year programs will not be able to participate in the Spring Housing Selection Process.  Students with a pending study abroad approval will not be prevented from going through selection and will only be dropped from housing when a final approval is sent from OGE.

Students who will be studying abroad for fall semester can apply for a study abroad hold. There are two holds types, listed below.  The application will be available on Hoya Housing during the dates posted below. On the application a student will request one of the three options:

Study Abroad HOLD only
This allows the student approved to go through the Spring Housing Selection process, select a space with friends, and then have that space guaranteed for them when they return to campus housing in the spring semester. Note: should we receive an unanticipated demand for fall semester housing, Residential Living reserves the right to use this hold for a fall-only resident, but guarantees this space be available to the approved student for the spring semester.

Fall-only International Student HOLD only
This allows the student approved to go through the to go through in the Spring Housing Selection process and select a space with their friends; after selection, The Office of Residential Living will move this assignment over to the spring semester, and then during our summer assignment process, assign a fall-only international student. IMPORTANT please make sure your fall semester roommates are comfortable living with a fall-only international student.

NOTE: if you select this option, please be sure the fall residents of the space are comfortable with Residential Living matching a fall-only student to this space. 

Request for either either option
You will be granted either hold depending on the random order your application falls and which hold type is available based on your order. 

Study Abroad Hold Application:

  • Open: March 14, 2017, 9am EST
  • Close: March 16, 2017, 6pm EST

The Office of Residential Living will determine, based on fall housing demands, the number of Study Abroad holds we can allow. The number is subject to change from year to year, but we anticipate being able to offer approximately 75 holds. All applications received during the dates posted above and will be considered for a study abroad hold. Applications are randomly sorted, selection points are not considered for this process. Residential Living will grant as many holds  as we are able, based on the type requested in the application. The remaining applications will be waitlisted; the waitlist will remain open until Phase 1 Group Formation begins.

A maximum of two holds are allowed for apartments and suites. Holds cannot be placed on single or double occupancy residence hall rooms. 

ONLINE HOUSING SELECTION PROCESS overview

Specific details about the online Selection Process can be found on the Selection Walkthrough page.

Group Sponsor
If you are signing up for a selection phase with a group, one person must be identified as the Group Sponsor to represent the whole group during that selection phase. The Group Sponsor will form a group by deciding a group name and password. The Group Sponsor will need to distribute the Group Name and Password to the students they wish to be added to their group. The Group Sponsor may reassign their sponsor status to another member in their group, if they are unable to fulfill the following Group Sponsor responsibilities.

  1. Creating a group
  2. Verifying the group, once it has been completely formed
  3. Selecting a specific assignment during the selection window.
  4. Assign each group member to a room and bed within the selected apartment. If the Group Sponsor does not complete this step, the assignment is not confirmed and the group is not guaranteed the unit selected.
  5. Pull in additional residents if the group has selected into a 5-or-more capacity unit.

Group Member
Every student will need to start a Housing Selection Application if they wish to be part of the Housing Selection process. When you begin you Housing Selection Application you will be required to complete the Emergency Contact page, update your Living Preference Questionaire, and finally read and electronically sign the Housing Occupancy Agreement - rising seniors will sign the HOA after they select a specific housing assignment. These page will be required before you are able to move forward in the application process.

If you have already decided to be part of a group, you will need to have the Group Sponsor send you the Group Name and Password. On the Group Formation page of the application you will use the name and password to add yourself to a group. NOTE: the group name and password are case and space sensitive.

Groups
During the Group Formation window, groups are very fluid. Students may leave a group and join another group, if they have a name and password. Group Sponsors may reassign their status to another member of a group and even delete a group, if they are the last one remaining in the group.

Once group members have decided that their group is finalized, the Group Sponsor must Verify the group. Only verified groups will be considered for the Time Slot Lottery.

  • Phase 1: Groups must total four (4) people.
  • Phase 2: Groups may total one (1), two (2) or three (3) people.

HOUSING SELECTION POINTS

For the selection phases, students may sign up in groups of one, two, three, or four. The computer will use the average of the groups' points to determine value and randomly assigned each application to a selection time, in value order. For example, if all four members of the group have three points, then the average for the group is 3. If one member has two points and the other three members have three points, then the average is 2.75. Groups with 3 points will be sorted first, followed by other groups, according to the group averages.

Students will be ranked as follows

  1. Members of the Class of 2018 - 4 points
  2. Members of the Class of 2019 - 3 points
  3. Members of the Class of 2020 - 2 points

If you are in the class of 2017 and not graduating with your class, please contact the Office of Residential Living if you wish to participate in Spring 2017 Housing Selection process.

Please note that a student's ranking is determined by how he/she is classified by the dean's office, which is reflected in the Registrar's Student Information System. Please check your Hoya Housing page to see what class year the Housing Office database has for you. Please check with your Dean's office if you believe the class year is not reflected correctly. Your classification determines the points you will receive in Housing Selection.

Living Learning Community opportunities

Spirit of Georgetown Residential Academy: 
Ryan Hall and Freedom Hall is home to the Spirit of Georgetown Residential Academy. Residents  will share in a unique opportunity to deepen their awareness of Georgetown University's mission while living-out the 9 tenents of the Spirit of Georgetown through community dialogue, reflection and engagement. Additional information and application materials will be available through the Residential Living website in December.

Living Learning Communities (LLC)
Each program is a residential living community comprised of students, faculty, and administrators who share a commitment to a special interest. Listed below are some of the programs in place for the 2017-18 academic year. More programs may be added during their proposal submission process.

  • Magis Row- student created living communities around a theme. These communities are located on the 1400 block of 37th Street & two Ost locations.
  • Bayit, a Jewish interest living community located in Alumni Square.
  • Muslim Interest Living Community, whose members present a variety of programs relating to their faith. This community is located in Alumni Square,
  • Global Living Center, located on the fourth floor of Arrupe Hall, whose theme focuses on international and intercultural issues
  • Living Well Community, located on the fifth floor of Kennedy Hall, whose theme is physical, intellectual, and spiritual well-being.
  • Justice and Diversity in Action, located on the fourth floor of McCarthy Hall, whose members share a commitment to justice, service, and social change.
  • Culture & Performance Living & Learning Program, located on the second floor of Reynolds Hall, whose goal is to link students' passions for culture and performance with educational outcomes.
  • French Floor, located on the sixth floor of Arrupe Hall, where students can immerse themselves in the language and culture of France.
  • Spanish Floor, located on the ground floor of Copley Hall, where students can immerse themselves in the language and culture both Latin America and Spain.

Current members of living learning communities must reapply to participate on the floor and must apply for eligibility if part of the class of 2018. Students with eligibility who are accepted to and assigned to a Living Learning Community, and later decide to move out of the LLC before the following academic year begins, may move to another vacancy on campus without penalty.

Members of the class of 2018 who do not receive eligibility and are placed on the housing waitlist and but are accepted to a Living Learning Community can be placed immediately in the LLC provided they meet the following conditions.

  1. Students MUST have applied for eligibility during the sign up period.
  2. Students must sign their Housing Occupancy Agreement within the time specified in their offer letter, they will otherwise be dropped from housing and will have to be placed on the Housing Waitlist. Once Students sign the Housing Occupancy Agreement, the student agrees to the terms of the agreement. There are financial penalties for dropping housing once the agreement has been signed. Signing a lease off campus does not release a student from their Housing Occupancy Agreement.
  3. If a student is admitted to a Living Learning Community from the eligibility waitlist and decides to move out of the LLC before the following academic year begins, the student may not move into another space on campus until the housing waitlist has been exhausted. The student WILL BE housed; however it may not be until the summer.
  4. Living Learning Communities are considered regular on campus housing and will be treated as such when calculating housing points.

Special Housing Opportunities and Requests

Housing Selection While Studying Abroad or on a Leave of Absence
Students on a medical leave or who are studying abroad during the spring semester  are still eligible to participate in the room selection process will need to obtain a name and password from their Group Sponsor if selecting as part of a group. Students selecting as an individual may sign up following the posted selection schedule. After groups have selected housing, the students abroad will be notified of their assignments via email. All students must sign the online Housing Occupancy Agreement to confirm that they accept the spaces selected for them. If the Agreement is not signed within two weeks after notification, the students will be dropped and the space will be offered to the Wait List.

Resident Assistants
Resident Assistants who are assigned to apartments have the opportunity to name their roommates. Roommates are eligible to be named if they are already housed or signed up for Eligibility before the October deadline. Roommates, whether selected by the RA or not, must sign a specific roommate agreement, issued through Residential Education, in addition to the Housing Occupancy Agreement. Vacancies in RA apartments will be available during the Residence Hall Selection Phase or will filled by the Residential Living office.

Residence Hall Office Managers
Students who have applied for a Residence Hall Office Manager (RHO Manager) position will be eligible to choose their building and pull in roommate(s) from a set of available spaces offered to RHO managers based on area they will be managing. RHO Managers who are assigned to apartments have the opportunity to name their roommates. Roommates are eligible to be named if they are already housed or signed up for eligibility before the fall semester deadline. Roommates, whether selected by the RHO Manager or not, must sign a special roommate agreement in addition to the Housing Occupancy Agreement, issued through the Office the Office of Residential Living. Remaining vacancies in RHO Manager apartments. Vacancies in RHO Manager apartments will be available during the Residence Hall Selection Phase or will be be filled by the Residential Living office.

Interhall Representatives
Students who have applied for Interhall Representative position will be eligible to choose their building and pull in roommate(s) from a set of available spaces based on the area they will be serving.

InterHall Council Housing Raffle
The InterHall Council will sponsor a raffle for housing picks to raise revenue for the Council to use for the residence halls. Tickets will be priced at a reasonable cost so that everyone will have an opportunity to purchase a ticket and have an equal chance to win. For more information visit InterHall on Hoya Link.

HOUSING OCCUPANCY AGREEMENT (HOA)

The Housing Occupancy Agreement is available on your Hoya Housing page. You must elecontrically sign the HOA, provide your Emergency Contact Info and fill out the Living Preference Questionnaire as the first step in the application process. Carefully read the provisions of the Agreement to understand what you are signing, since you will be legally bound by the terms of this Agreement for the entire academic year (unless you go abroad for the fall or spring term). It contains the cancellation fees for terminating the Agreement after it has been signed.

To avoid paying a cancellation fee, students who want to drop their housing are permitted to exchange their Housing Agreement with another eligible student. The other student must not have signed an Agreement and must not be required to live on campus (freshman, sophomore or junior).

After Selection & during the Academic year

Residential Living Initiated Assignments
Students who are required to live on campus for the current or following academic year, who did not participate in the housing selection process or apply for housing during the Summer or Spring application process’, will be manually housing by the Office of Residential Living, where remaining vacancies exist.

Remaining Open Beds
Students with a vacancy in their unit after Phase 1 will have three business days to request an additional resident(s) to be added to their space, this can be done through Hoya Housing (See instructions for the PULL-IN process on the Selection Walkthrough page). After three days, the vacancy will become available during Phase 2 and could filled by an individual student. Any vacancies that were not filled during one of the Selection Phases, the Office of Residential Living reserves the right to use this bed during the manual or summer assignment process’; students will be notified when a new resident is assigned with them.

Academic Year Room Switch
Once the academic year begins, and when the Room Switch Freeze is not in place (see below), students who wish to change rooms can submit the Room Switch application through Hoya Hoya housing.

Room Switch Freeze windows
The first two weeks of Fall semester, beginning the Monday after move-in. Also, the first Monday of November through the first two weeks of Spring Semester, beginning on the first day of spring semester classes.

Academic Year Vacancy Filling
Students will be notified if a drop or switch occurs in your unit. All remaining residents of the space will have three business days to name a replacement but emailing residentialliving@georgetown.edu with all current and request roommates copied on the email. After three business days, the open bed will become available for Residential Living to use at any time. Should Residential Living need to assign a student to your open bed, you will receive a 24-hour notice before the new resident is eligible to pick up a key and move in.

EMERGENCY HOUSING - 3517 AND 3519 PROSPECT STREET

The Georgetown University community needs to be prepared for any emergency that might occur. Please be aware that it might be necessary in such an emergency to temporarily place one or more Georgetown students in your apartment or townhouse. These students would occupy either a vacant space or might need to occupy the living-room area until permanent housing arrangements can be made or the emergency can be resolved. We appreciate your cooperation if such a situation should occur.

These townhouse residences, 3517 and 3519 Prospect Street, have been designated for use as a potential isolation space in the event of an infectious public health need. Students assigned to or who select this residence will be required to vacate the space if required. In the event of such an emergency, students may be provided little to no notice to move but will be provided with assistance to relocate to available vacancies in campus housing. We appreciate your cooperation if such a situation should occur.

NON DISCRIMINATION POLICY

Georgetown University provides housing to undergraduates without regard to, and does not discriminate on the basis of, age, color, disability, family responsibilities, familial status, gender identity or expression, genetic information, marital status, national origin, personal appearance, political affiliation, race, religion, sex, sexual orientation, source of income, veteran's status or any other factor prohibited by law in its educational programs and activities. Inquiries regarding Georgetown University's non-discrimination policy may be addressed to Institutional Diversity, Equity & Affirmative Action, 37th and O Sts., N.W., Suite M36, Darnall Hall, Georgetown University, Washington, D.C. 20057.

The Office of Residential Living is committed to finding safe and appropriate housing for students who self-identify as transgender or gender non-conforming on a case by case basis. For more information contact us at residentialliving@georgetown.edu.